Workflow Management with Pimcore

Almost all employees have times when they feel trapped at work. Times when they feel like 24 hours just isn’t enough to complete all the assigned tasks. 

Things start piling up on your workstation, in your email, and on your to-do list. 

Despite all the productivity improvement ideas about cutting waste, enhancing organization, and optimizing your processes, it can sometimes feel like you don’t have the time to implement those practices. 

Investing time in developing workflows, on the other hand, can increase your productivity while freeing up a lot of time.

In this article, we’ll walk you through workflows, workflow management, and how they’re used in project management practices and performance.

Let’s dive in! 

What are Workflows?

In short, a workflow is a graphic illustration of a systematic, predefined collection of tasks that results in the desired outcome. 

Workflows can be as simple as a sequential progression of steps or as extensive as a chain of actions that must occur concurrently with specified components, rules, and criteria. 

Ideally, you should get the same results each time you operate the same workflow. A workflow is made up of the paths, the resources required to complete the steps (including your employees or equipment), and how these interact. 

Workflows define the goals and deadlines, the direction of progression, potential decision points, expected outcomes, and potential alternative steps. 

Ultimately, every step is accompanied by responsibility.

When workflows are in place, optimizing results is a simple process. It becomes simpler to see where waste could be reduced and efficiencies created. Successful workflows can lead to better communication within your organization and track growth. 

Nevertheless, it is crucial to keep in mind that when we talk about workflows, we are referring to how the outcomes are achieved, not the guidelines that govern how the work is done.

Workflows are essential in managing projects because they allow for consistency and evaluation of results. 

Workflows are popular among project managers because they provide predictable results among their many moving parts and pieces that require constant planning and coordination.

Should You Consider Pimcore Workflow Management? 

According to a recent survey, 31% of businesses will have wholly automated at least one procedure in their company by 2020. (from 29 per cent in 2018). 

Pimcore, as an open-source workflow management software, enables businesses to create, track, and modify all workflows to meet their specific requirements.

The Pimcore PIM software assists businesses in processing and monitoring workflows for effective data oversight and stewardship. 

Don’t know much about Pimcore? Click here to learn more about Pimcore with practical examples.

Flexible Workflows

The Pimcore PIM platform’s innovative workflow engine allows users to design business operations and editorial workflows to the smallest detail. Based on the previously defined workflow steps, offer users various views of your data. 

Define the adjustment conditions that allow a product to enter the next workflow state. Also, use data quality and completeness criteria, such as required translations and qualities.

Workflow Messaging & Notifications 

Pimcore includes email, text, and notification capabilities to keep other users informed as workflow states change. Use this feature to allow users to track the time they spend on data management tasks or to allow editorial staff to send product lines in for review. 

Send personalized content or automated email messages to stakeholders who are responsible or accountable, or display them in the incorporated notification center.

Workflow Designer

Instead of coding your workflows, design them. 

The Workflow Designer is a graphical interface for the Pimcore workflow engine. 

It enables the creation, management, and design of workflow definitions and their organization in a folder structure. Using a visual planner, define workflow places, transitions, and global actions, and specify all settings inline.

Customized Views

To create adaptable workflows for documents, assets, and data objects, Pimcore Workflow Management offers a number of setup choices. It supports several operations, including life cycles for product information and data upkeep. You can offer various users unique views of the data records depending on the workflow state. For security concerns, limit access to specific fields. Offer marketers user interfaces that are easier to utilize. 

Alternately, permit translators to alter only descriptions and leave out technical attributes. Pimcore enables you to provide internal departments and external stakeholders with tailored data processing, management and enterprise-grade workflow management.


Pimcore is a workflow management structure that eradicates all issues that may arise in an organization while significantly improving performance and efficiency. You can inspire your team while optimizing tasks and laying the groundwork for your company’s growth. 

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